I.

General

• Nadační fond Teplo pro Ukrajinu (Heat for Ukraine Endowment Fund), company registration number 21589232, registered address Příkop 843/4, Zábrdovice, 602 00, Brno, Czech Republic (the “Controller”) acts as the controller of personal data pursuant to Article 4(7) of Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (“GDPR”).
• The Controller’s contact details are as follows.

Street address: Příkop 843/4, Zábrdovice, 602 00, Brno, Czech Republic
Email: miroslav.penka@teploproukrajinu.cz
Telephone: +420 774 040 880

• Personal Data means any information about an identified or identifiable natural person; an identifiable natural person refers to a natural person who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, a network identifier or to one or more specific elements of the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
• The Controller has appointed a Data Protection Officer.

Data Protection Officer’s contact details are as follows. Mgr. Miroslav Penka
Email: miroslav.penka@teploproukrajinu.cz
Telephone: +420 774 040 880

II.

Sources and Categories of Processed Personal Data

• The Controller processes personal data which you have provided to the Controller and/or personal data which the Controller has received on the basis of the fulfilment of your order.
• The Controller processes your identification details, contact details and data necessary for the completion of the contract.

III.

Lawful Reasons and Purpose for Processing Personal Data

• The lawful reasons for processing personal data are as follows:

• Completion of the contract between you and the Controller pursuant to Article 6(1)(b) GDPR;
• Controller’s legitimate interest in providing direct marketing (in particular for sending commercial communications and newsletters) pursuant to Article 6(1)(f) GDPR;
• Your consent to processing for the purpose of providing direct marketing (in particular for sending commercial communications and newsletters) pursuant to Article 6(1)(a) of GDPR in conjunction with Section 7(2) of Act No. 480/2004 Coll., on certain information society services in the absence of an order for goods or services.

• The purposes of processing personal data are as follows:

• Processing your order and exercising the rights and obligations arising from the contractual relationship between you and the Controller; when placing an order, personal data is required that is necessary for the successful processing of the order (name and address, contact details), the provision of personal data is a necessary requirement for entering into and completing a contract, without the provision of personal data, it is not possible for the Controller to enter into / complete the contract;
• Sending commercial communications and doing other marketing activities.

• There is no automatic individual decision-making by the Controller within the scope of Article 22 GDPR. You have given your explicit consent to such processing.

IV.

Data Retention Period

• The Controller stores your personal data as follows:

• For the period of time necessary to exercise the rights and obligations arising from the contractual relationship between you and the Controller and to make claims arising from this contractual relationship (for a period of 15 years from the termination of the contractual relationship);
• For the period of time before consent to the processing of personal data for marketing purposes is withdrawn, but no longer than 10 years if the personal data is processed on the basis of consent;

• After the expiry of the retention period, the Controller shall erase the personal data.

V.

Personal Data Recipients (Controller’s Subcontractors)

• Recipients of personal data are persons:

• Involved in the delivery of goods/services/making payments under the contract;
• Involved in the operation of the services;
• Providing marketing services.

• The Controller does not intend to transfer personal data to a third country (non-EU country) or an international organisation. Recipients of personal data in third countries involve mailing service providers / cloud service providers.

VI.

Your Rights

• Under the terms of the GDPR, you have:

• The right of access to your personal data under Article 15 GDPR;
• The right to rectification of personal data pursuant to Article 16 GDPR or restriction of processing pursuant to Article 18 GDPR;
• The right to erasure of personal data pursuant to Article 17 GDPR;
• The right to object to processing under Article 21 GDPR; and
• the right to data portability under Article 20 GDPR;
• The right to withdraw consent to processing in writing or electronically to the address or email of the Controller set out in Article III of this policy.

• You also have the right to file a complaint with the Office for Personal Data Protection if you believe that your right to personal data protection has been violated.

VII.

Personal Data Security Conditions

• The Controller represents that it has taken all appropriate technical and organisational measures to safeguard personal data.
• The Controller has taken technical measures to secure data storage and storage of personal data in paper form.
• The Controller represents that only persons authorised by it have access to the personal data.

VIII.

Final Provisions

• By submitting an order from the online order form, you confirm that you are aware of the terms of the Privacy Policy and that you accept it in its entirety.
• You agree to these terms and conditions by checking the consent box via the online form. By checking the consent box, you confirm that you are aware of the Privacy Policy and that you accept it in its entirety.
• The Controller is entitled to update the Privacy Policy by publishing a new version of the Privacy Policy on its website or sending you a new version of the Privacy Policy to the email address you have provided to the Controller.

 This Privacy Policy takes effect on 15 May 2024